Policies, Forms, Manuals, Reports

Annual Reports and Plans

Malden Housing Authority Annual Report 2017
Malden Housing Authority Annual Report 2016
Malden Housing Authority Annual Report 2015

5 Year and Annual Plan for the fiscal year beginning October, 2016 (PHA Plan)

Admissions and Continued Occupancy Policy - July 2018 (ACOP)

Housing Choice Voucher Administrative Plan - July 2018 (HCV Admin Plan)

Training, Employment and Contracting

The Malden Housing Authority will include Job Postings, Training Opporutnities and Bids/Projects on the Home page of this website.

The Malden Housing Authority Section 3 policy pertains to training, employment and contracting, opportunities arising in connection with the expenditure of Federal housing assistance and community development assistance that is used in conjunction with the following activities: Housing rehabilitation, Housing construction, Abatement of Lead Based Paint and Other public construction. The Section 3 regulation is triggered by a need for new hires (whether individual employees, contractors or sub-contractors) and every effort within the contractor’s disposal must be made to the greatest extent feasible to offer all available opportunities to low and very low income residents.

Section 3 Brochure

Section 3 Policy and Procedures

Applicant and Tenant Forms and Policies

Violence Against Women Act (VAWA) Notice and Policy / HUD Domestic Violence Certification Form

Federal Application for Elder/Disabled and Federal Family Housing Form

Section 8 Housing Choice Voucher Application Form

Project Based Section 8 Voucher Application Form

Universal Standard Application for State-Aided Public Housing, MRVP, & AHVP

Change of Status Form

Grievance Procedures for State Public Housing and Voucher Programs

Private Conference Policy

Sample Lease - Federal Residential Lease Agreement

Sample Lease - State DHCD Residential Lease Agreement

Pet Forms - Elderly/Disabled 2016

Pet Forms - General Occupancy 2016

Reasonable Accommodation Policies and Procedures

Definitions

A reasonable accommodation is a change or waiver to policies, practices, procedures or services to allow persons with disabilities equal access and opportunity for all Malden Housing Authority programs. A reasonable accommodation request can only be denied if it causes an undue administrative and financial burden or changes the fundamental nature of MHA and its programs. Reasonable accommodation requests can be made by persons with disabilities.

A person with a disability is an individual who has a physical and/or mental impairment that substantially limits one or more major life activities, has a history of such an impairment or is regarded as having such an impairment major life activities include but are not limited to self care, performing manual tasks, walking, seeing, hearing, breathing, learning, thinking and working.

Policy

A person with a disability can request a reasonable accommodation to create equal access and opportunity for MHA programs. A limited list of reasonable accommodations examples are provided below:

1. An applicant/participant is having difficulty locating an apartment that is appropriate for his/her specific disability related needs therefore an extended search time is requested.
2. Program materials are needed in accessible formats such as large print due to low vision.
3. An applicant/participant who uses a wheelchair may request a home visit because of a lack of accessible transportation.
4. An applicant or client requests an additional bedroom due to a disability.
5. An applicant/participant is being denied rental assistance or being terminated from the program as a result of program violations when failure to comply is due to a disability.

Procedure

Reasonable accommodations can be made verbally, or the applicant/participant can choose to use the MHA reasonable accommodation form or a format of their own choosing. If the applicant/participant needs help with the reasonable accommodation request process, a MHA staff person will provide that assistance. All reasonable accommodations are kept confidential within MHA.

If the disability or the reason for the reasonable accommodation request is not apparent, MHA may ask the applicant/participant to provide documentation from their health care provider. The health care provider can choose to use MHA Reasonable Accommodation Health Care Provider form or use a format of their own choosing. All reasonable accommodation documentation submitted by the health care provider is kept confidential within MHA.

Implementation

A copy of this policy will be posted in all public and common use areas.

1. Copies of this policy and the MHA Reasonable Accommodation Request form will be provided to all applicants/participants at every stage of interaction with MHA.
2. Depending on the complexity of the reasonable accommodation or the individual MHA regulatory requirement(s), a decision may be granted verbally or in writing within 10 business days of such request or 10 business days after all documentation is provided.
3. Any denials or terminations will be in accordance with MHA’s existing policies and funding agency regulatory requirements.
4. Denials of reasonable accommodation requests can be appealed by applicants and clients through the standard MHA hearing process.

Forms

Request for Reasonable Accommodation Form

Certification of Need for Reasonable Accommodation Form